Executive Assistant/Operations Specialist

HELP OTHERS, MAKE A DIFFERENCE, SAVE A LIFE.

At the McNabb Center, our mission is "Improving the lives of the people we serve."  Do you see yourself as a part of this life-changing work? If so, we are currently seeking a qualified and motivated professional for the following position: Executive Assistant/Operations Specialist

SUMMARY

The Executive Assistant/Operations Specialist provides professional support services to the Vice President and Operations Management staff.  Must maintain strict confidentiality of sensitive information related to personnel, finances, and operational data.  Expected to be organized, manage operational projects autonomously, and improve functioning of operations of the Center.  The holder of the position must reflect the values of the Center and professional code of conduct.  The EA/OS manages tasks and public interface in a pleasant, helpful, and professional manner.  This position provides a positive interface between operations and workforce as well as facilitates significant operational functions, identifies problems and barriers to effective operation and makes recommendations accordingly.  This position also provides oversight of United Way submissions and attends required United Way functions as assigned. Coordinates and manages the following operational areas:

  • Utility expenses and utilization trends
  • Facility expenses as needed
  • Cellular phones (billing, and management of cell phone usage)
  • Grant submission per funding guidelines
  • United Way responsibilities
  • CARF process

REQUIREMENTS

Education/Knowledge:  Must have associates degree in business or related field.  Bachelor's degree preferred; two years experience as an administrative assistant preferred regardless of education.  Proficient in word processing, Excel; Microsoft and Outlook. 

Experience:  Minimum of two years experience as an administrative assistant. 

Physical:  Must be able to lift 25 lbs; proficient in reading; ability to communicate effectively; and ability to type proficiently.

Compensation: Starting salary for this position is approximatel $17.69/hour depending on education and experience.

The McNabb Center (www.mcnabbcenter.org) is a premier not-for-profit provider of behavioral health services.  The Center provides quality care and serves all ages in a continuum of prevention, early intervention, social, co-occurring, addiction, outpatient, and crisis services.

MC is an EOE. MC conducts background checks, driver's license record, degree verification, and drug screens at hire. Employment is contingent upon clean drug screen, background check, and driving record. Additionally, certain programs are subject to TB Screening and/or testing.  Bilingual applicants are encouraged to apply.

This job description is not intended to be all-inclusive; and employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required.  This organization reserves the right to revise or change job duties as the need arises.  Moreover, management reserves the right to change job descriptions, job duties, or working schedules based on their duty to accommodate individuals with disabilities.  This job description does not constitute a written or implied contract of employment.