Grant Reimbursement Specialist - Knox

Help Others, Make a Difference, Save a Life.

Do you want to make a difference in people's lives every day?
Or help people navigate the tough spots in their life?
And do it all while working where your hard work is appreciated?

You have a lot of choices in where you work…make the decision to work where you are valued!

Join the McNabb Center Team as the Grant Reimbursement Specialist program today!

The Grant Reimbursement Specialist

1. Maintain grant contract file.

  • Maintain a complete and organized filing system of all grant contracts.
  • Ensure current executed contracts are on file.
  • Coordinate with supervisor if there are not contracts available.

2. Prepares all grant billings.

  • Prepares timely and accurate billing of all grant contracts. This includes cost-based billings, fee-for-service billings, and all other types of grant and contract billings.
  • Monitor grant deadlines and ensure mailing of prepared invoices.  Ensure signatures are obtained within one day of due date and submitted timely.
  • Coordinate with A/R to compare Billing/Contract Log and ensure Center Revenues are in alignment with G/L, budget, and other documentation.
  • Consults supervisor on billing issues that require attention.
  • Maintain an efficient system of filing grant invoices for easy access during audits or for reconciliation.
  • Respond to requests for supporting documents to invoices.
  • Distribute copies of invoices or other billing information to Program Leadership
  • Coordinate with Client Services A/R Billing Supervisor or Team Leader in updating client fund sources pertaining to grants prior to and during month-end closing.
  • Work with team during pre-billing audits of roster logs, system data, and note questions prior to TNWITS billing.

3. Submits required reports to grantors.

  • Assist in the preparation of reports required by grantors such as United Way FS425/428, Title I grants, etc.
  • May be asked to assist with data entry on quarterly state reports, or other reports required for auditors.

4. Review of Center (Accounts Payable) invoices pertaining to specific Federal or State Grants.

  • Assists the Accounts Payable team by reviewing and coding invoices pertaining to specific Grant billings.
  • Ensure expenses are allocated appropriately by reviewing GL detail prior to Grant billings.

5. Provides records for Audit.

  • Compile copies of documents required during audits.
  • Maintain complete and accurate records and documents on file in the grant contracts and billing electronic and paper copy files.

6.  Preform other duties.

  • Food Stamps.
  • Receipts.
  • Other duties to be assigned as necessary to achieve the mission and goals of the Grants Billing team.

COMPENSATION: Starting salary for this position is approximately $16.25 - 16.57 /hr. based on relevant experience and education.

Schedule: Monday - Friday 8am - 5pm

Travel:  No travel required.

Equipment/Technology: Basic computer skills are required for email, timekeeping, and documentation in the electronic medical record.

QUALIFICATIONS - Grant Reimbursement Specialist


  • High school diploma or equivalent required. Associate degree in accounting preferred.

Experience / Knowledge:

  • Must have at least (3) years of experience in grant contracts or other contractual billings. 
  • Must have experience building and maintaining Excel spreadsheets. 
  • Must be able to maintain files in a highly organized manner.
  • Understanding of electronic billing is a plus.


  • There will be long periods of computer use, close eye work, and lifting up to 15 lbs.
  •  Job duties require frequent sitting, standing, walking, bending, and reaching. 
  • Some periods of stress may be experienced for a short duration while meeting deadlines. 


  • Knox County, Tennessee

Apply today to work where we care about you as an employee and where your hard work makes a difference!

Helen Ross McNabb Center is an Equal Opportunity Employer. The Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment.

Helen Ross McNabb Center conducts background

checks, driver's license record, degree verification, and drug screens at hire.

Employment is contingent upon clean drug screen, background check, and driving

record. Additionally, certain programs are subject to TB Screening and/or

testing.  Bilingual applicants are encouraged to apply.