Reimbursement Specialist


At the Helen Ross McNabb Center, our mission is "Improving the lives of the people we serve."  Do you see yourself as a part of this life-changing work? If so, we are currently seeking a qualified and motivated professional for the following position: Grant Reimbursement Specialist. 


The Grant Reimbursement Specialist prepares invoices to be submitted to various funding agencies for collections of funds.  This position is responsible for grant contract maintenance and distribution, and maintaining log of all grant contracts and billing activity. This position requires applicants to work a set schedule during billing deadlines and during this time there may be limitations on the use of leave time. Meeting deadlines and productivity goals are mandatory in the performance of all job duties.

This position is also responsible for federal reimbursement requests, participation in the grant budget and spend-down process, and is responsible for the safekeeping and the organization of contracts and billing records required for Federal, State, and local Audits. This position will also require knowledge of Accounts Payable function in order to review and code expenses accurately as specified by the requirements of State, Federal, Local, and other miscellaneous grants.

This position requires utilizing a personal dependable vehicle to conduct Center business. Maintaining a dependable vehicle and certified driver status is a condition of employment.


Education/Knowledge: A high school diploma or equivalent required.  High proficiency in Microsoft Excel is required.  Associates Degree in Accounting preferred.

Experience: Must have at least (3) years of experience in grant contracts or other contractual billings.  Must have experience building and maintaining Excel spreadsheets.  Must be able to maintain files in a highly organized manner. Understanding of electronic billing is a plus.

Applicants should possess the ability to relate to individuals and families of varied ethnic and cultural backgrounds, ages, educational levels, and economic circumstances with respect and dignity.  Excellent verbal, written, and computer skills are necessary in order to work effectively and collaboratively with clients, collaborating agencies, and community professionals, as well as maintaining proper documentation.  Clinical staff members must possess reliable transportation, the ability to acquire an F endorsement on driver's license, and transport clients.

Physical: Hearing of normal and soft tones as well as close eye work. There will be long periods of computer use. Lifting up to 15 lbs. Frequent sitting, standing, walking, bending, and reaching. Some periods of stress may be experienced for a short duration while meeting deadlines.

The McNabb Center ( is a premier not-for-profit provider of behavioral health services.  The Center provides quality care and serves all ages in a continuum of prevention, early intervention, social, co-occurring, addiction, outpatient, and crisis services.

MC is an EOE. MC conducts background checks, driver's license record, degree verification, and drug screens at hire. Employment is contingent upon clean drug screen, background check, and driving record. Additionally, certain programs are subject to TB Screening and/or testing.  Bilingual applicants are encouraged to apply.

This job description is not intended to be all-inclusive; and employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required.  This organization reserves the right to revise or change job duties as the need arises.  Moreover, management reserves the right to change job descriptions, job duties, or working schedules based on their duty to accommodate individuals with disabilities.  This job description does not constitute a written or implied contract of employment.